Size Matters – How Much Office Space Do You Really Need?

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Searching for a great place to open your office takes a lot of organisation. In Thailand, the economic environment is rife with opportunity but without the right foresight and planning finding a space can be difficult.

Of the many tasks that need to be taken care of, figuring out just how much space your business needs is of great importance.

The amount of space you need will be based on a number of factors including how many employees you have, the amount of furnishings you have, and any office equipment. Furthermore, of most importance is your operating budget and how much you can reasonably spend. However, in addition to the numerous online sources, businesses have a number of avenues in figuring how much space they need and how they can leverage that space.

Let’s take a look at what you should plan for and the amount of office space your business needs.

Spend Time Researching

Go online or in person to research the many different office layouts available to businesses. While many commercial real estate places have sites available to peruse, first look at some of the serviced offices that come with furnishings. You might not get to see what the actual office looks like, but you can speak with an agent about typical numbers related to leasing office space. Check out Servcorp Thailand’s site at http://www.servcorp.co.th/en/serviced-offices/ to see the variations of the standard office.

Doing The Figures

Before shopping for a rental, one of the best ways to prepare is to get an idea of the number of people who will actually occupy the space during peak times of the day. When calculating, you want to include all employees and the maximum number of patrons that might visit the establishment. A good rule of thumb is to calculate 10-12 square metres per person.

For example, for an office that would hold 15 people, you would need an office between 150-180 square metres. Include the square footage for furnishings and other equipment, and this is the amount of space you will need. However, you do not want to be crowded, so you have to also add metres for extra space and for growth.

Industry Research

Another way to figure out how to determine space for a move is to look at the amount of office space by the square metre for each industry. Just by virtue of the number of people that will come into the space, the numbers vary. For example, engineers and architects typically use less space than a general business service or even law firms who see many clients.

Consider Alternatives

If all else fails and you find there are very few places that offer you the right amount of space at the right price, consider leasing options that do not require you spend so much of your operating budget on space. For example, co-working spaces and virtual space allow professionals to operate in the same they would but without renting actual space.

While you would not rent office space on a daily basis, you would have access to conference rooms, meeting rooms, and boardrooms, and if the company is an international one, you could use spaces worldwide. For companies who employ small numbers of people, these types of office formats work well.

Size Matters In This Case

The real estate market in Thailand has made it possible for businesses to find appropriate space regardless of the budget. In addition to figuring out occupancy, prospective renters should pay attention to any zoning laws that mandate occupancy figures. For the most part, in the case of calculating for occupants in an office space, size matters.